Setting up QuickBooks Payments

 QuickBooks Payments overview

QuickBooks Payments offers a convenient solution for clients who wish to streamline their invoicing and payment collection processes. One of the key benefits of this feature is the ability to send invoices via email that contain a payment button. By clicking on this button, customers can pay their invoice online instantly, without the need for any additional steps or processes.

Additionally, clients who have a signed authorisation form on file can accept payments from their customers over the phone. This provides an added level of convenience for customers who may not have access to the internet or prefer to handle their payments over the phone.

Moreover, QuickBooks Payments allows clients to set up recurring invoices that are automatically sent and paid. This feature can save clients a significant amount of time, as they no longer need to manually generate and send invoices on a regular basis.

Setting up QuickBooks Payments

Clients are required to enrolls themselves in QuickBooks Payments as the process leads to the formation of a contractual agreement. Should you undertake the task of registering your clients, you would actually be the one signing the contract instead of them. To set up a new QuickBooks Payments account, clients need to follow a few simple steps. However, it is worth noting that the steps may differ slightly if the bank account is already established in QuickBooks Online. It is important to ensure that clients complete the sign-up process themselves to avoid any legal complications. By empowering clients to take ownership of their own registration, you are helping them to establish a secure and trustworthy financial foundation. 

The individual steps are below for you to follow. 

1.     Select the Gear icon, then Account and settings

2.     Select the Payments tab

3.     In the QuickBooks Payments section, select Learn more

4.     Scroll down and select Get set up

5.     There are three sections to complete. Select Start in the Business info section

QuickBooks Online already populated some fields. Check if the details are correct, and edit or add more information. 

6.     When done, select Next to move on

7.     Make changes or add details in the Personal info section too

8.     When done, select Next

9.     The last section is for connecting to the client’s bank. Select an account to link and sign in to the account. Alternatively, select the Enter account info manually link and then add the account and routing numbers

10. When done, select Next

11. Finally, select Activate Payments

Connecting to an existing QuickBooks Payments account

QuickBooks Payments, which can also be referred to as QuickBooks Merchant Services, Intuit Merchant Services, or Intuit Check Solution, is a payment processing service that offers clients seamless integration with their QuickBooks Online accounts. By allowing users to effortlessly link their QuickBooks Payments account with their QuickBooks Online account, clients can streamline their payment processing operations and enjoy the convenience of managing all financial transactions in one place. Therefore, QuickBooks Payments is a reliable solution for businesses seeking an efficient and effective payment processing service.

Clients on a Direct billed plan can connect their existing merchant account in the Billing & subscription tab in Account and Settings.

 

 Clients on a Firm billed plan need to contact Support to connect their existing merchant account.

If a client needs help syncing or migrating their existing merchant account, in QuickBooks Online Accountant, select Help from the top right, then Contact Us, and follow the instructions to receive a callback from Support.

While clients can use the QuickBooks Payments account with either QuickBooks Desktop or QuickBooks Online, it won’t work with both simultaneously.